Privacy Policy

Akarmis Technologies Ltd ("Akarmis", "we") builds software for schools, businesses, congregations and the communities they serve. We take a simple position on privacy: the data our products hold belongs to the institutions and people it is about — not to us. This page explains what that means in practice, for this website and for our products.

1. This website

The akarmis.uk website collects no personal data by itself. There are no analytics trackers, no advertising pixels, and no cookies set by us. If you contact us by email, phone or WhatsApp, we receive the details you choose to share, and we use them only to respond to you.

2. Our products

Our products (SchoolBridge, Veridian, Mite, Auditorium and the rest of the family) process personal data on behalf of the institutions that use them — a school's pupil records and fee accounts, a business's customers, invoices and payroll, a congregation's members and giving. For that data:

• The institution or business is the owner and controller of its records. We act as a processor, on their instructions.
• Your clients' data stays your data — a school's pupils, a business's customers, a congregation's members. We do not sell it, share it with advertisers, use it for marketing, or use it to train artificial-intelligence systems. Where a product holds records about children, that duty is stricter still, never looser.
• Data is stored securely, transmitted encrypted, and backed up nightly in encrypted form.
• Access is role-based: a teacher, a bursar, a treasurer, a parent or a customer each sees only what their role allows.
• When an institution leaves our platform, it may take its data with it, and may require deletion of what we hold.

3. What we collect from product users

To operate accounts, our products hold the minimum practical: a name, a phone number, a role, and the records the institution or business keeps about the people it serves. Sign-in uses one-time codes sent by SMS; we do not store passwords for mobile users.

4. Payments

Our platforms are designed so that money flows directly between payers and institutions — a parent to a school's own Mobile Money account, a customer to a business's own till, a member to a church's own account. We do not hold, route or take custody of funds, and we do not collect card or wallet credentials. What we record is the accounting: invoices, confirmations and receipts.

5. Ghanaian law

We operate under the Data Protection Act, 2012 (Act 843) of Ghana and take our obligations under it seriously. Where our products serve institutions and businesses abroad, we work to the standard of the applicable local law or Act 843, whichever protects the person more.

6. Your rights

If we hold personal data about you, you may ask us what it is, ask us to correct it, or ask us to delete it (subject to records an institution is legally required to keep). Write to us and we will respond within a working week.

7. Contact

Questions about this policy or about your data: [email protected] · Akarmis Technologies Ltd, Accra, Ghana.

We will update this page as the company and its products grow; the date above always reflects the current version.